When handling changes of VAT, or Media Campaigns/Items that run over different VAT validities, there are different options available within ADvendio.
Preventing changes in VAT/GST
VAT rates generally run on a yearly basis, in order to prevent Media Campaigns and Campaign items from potentially overrunning different VAT rates, you can 7.2.2.6 Sell by fiscal year only . To do this, simply go to Administrating Settings and set Prevent Fiscal Year Overlapping to True. Doing so will reduce the risk your items will overlap different VAT settings
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This is an org wide setting and it is NOT reversible. |
Handling Changes in VAT
Where VAT rates change during the runtime of a Media Campaign or an item, there are different ways which it can be handled, depending on your needs, preferences and resources.
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Update all pre-invoices in your org to match the new VAT setting to invoices with an invoice date after the valid from date of your new VAT setting
Please Note:the VAT as displayed on the Media Campaign and Campaign Items will still respond to the earlier VAT level but all invoices and invoice items will display the correct VAT values and calculations.
Option 2: Keep existing Media Campaigns
Enter the Commercial Optimizer
Copy existing Campaign Items
Change the Until (date) of your items to the valid to date of your current VAT setting
Change the From (date) of the other items to the valid from date of your new VAT setting
Press save and activate your optimizing version; or Change and clone your Campaign Items directly
Where your items are already fully or partially invoiced, using the Commercial Optimizer is advised
Update all pre-invoices in order to remove old pre-invoices and create new pre-invoices. This will match the new VAT setting to invoices with an invoice date after the valid from date of your new VAT setting
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If you have any additional questions or require any assistance please do not hesitate to reach out your account executive or simply email support@advendio.com.