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Overview

 With With FPPs you are very flexible to schedule your invoice at the start or end of runtime, based on publication dates or any other date in the same fiscal period. Usually, you would either pay monthly or in one batch, but using a FPP you can set this up for each media campaign and relate them to the following dates:

  • Media Campaign Start and End Dates, Close Date, Booked Date + timeframe

  • Start, End of an individual campaign item

  • Selected Publication dates (if many, then for each of them )

  • Any other date within the same fiscal period.

Info

The system validates that all invoice dates stay within the same fiscal year as the media campaign to avoid to set aside reserves! Also, make sure that your administrator has activated the FPP!

Additionally, you can split the invoice amount in

  • percentage or 

  • distribute absolute values.

These values get then used to create pre-invoices and invoices.

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Create a Flexible Payment Plan (manually)

Options

  1. Use the App Launcher and search for the Object Flexible Payment Plan. 

  2. Open your campaign item and click on the related list Flexible Payment Plan on the new button

Fill out the required fields:

  • Select the relevant Campaign Item (if not created out of an item)

  • Make sure to only use either

    • the Amount OR

    • the Percentage a field in all FPP for this campaign item.

  • Give the plan a name in the field Payment Plan 

  • Optionally add a description for yourself and your co-workers.

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Make sure to obey the following rules:

title
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Rules

Validation Rules

  • Each campaign item can only have one flexible payment plan for any given date

  • A flexible payment plan can't be changed or deleted if it is used/referenced for/by an invoice

  • Either field Amount or PercentageAmount of a flexible payment plan has to be defined, but not both.

  • The InvoiceDate of a flexible payment plan must be in the same fiscal year of the media campaign if the feature "Prevent Fiscal Year Overlapping" in settings is activated.

  • For each campaign item

    • the total amount of all its flexible payment plans must equal the given amount of the campaign item OR

    • the sum of field PercentageAmount of all its flexible payment plans must not be bigger than 100%

  • For package products

    • if one component product has a flexible payment plan defined, all other component products must have flexible payment plan too

  • Flexible Payment Plan records can only be created, updated or deleted if all related billed Invoice Items are cancelled. 

Status Flag

If those rules are not followed or no FPP data has been entered the red status flag will be shown:

The little status field will reflect if all these rules are obeyed and show a green flag.

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Learn more about those two options: 6.6.2 Flexible Payment Plan Wizard (FPP) and 6.6.3 Automate the Creation of Flexible Payment Plans (FPP).

Info

Only use either the wizard - or automate the creation of FPPs!