Delta Pre-Invoice Generation

The Delta Pre-Invoice Generation feature ensures that your invoicing process is accurate and up-to-date by comparing the latest invoiced amounts with new amounts and creating delta pre-invoice items for any differences. This feature handles various aspects of invoicing, including timesheet activities, flexible payment plans, packages, and invoice contacts, making your invoicing more efficient and reliable.

1. Delta Invoicing

   • When delta invoicing is activated, generating pre-invoices is based on comparing the latest invoiced amounts with the new amounts, which include the changes. When you generate a new pre-invoice, the system will fetch the latest invoiced items and compare them with the new amounts to identify any differences. The system will create delta pre-invoice items for any differences found between the latest invoiced amounts and the new amounts.

2. Assigning Timesheet Activities:

   • The system automatically assigns the latest invoice items to the relevant timesheet activities.

3. Flexible Payment Plans:

   • Pre-invoice items related to flexible payment plans are assigned to their respective plans and recalculated if any campaign item amounts change​​.

   • Flexible payment plan pre-invoice items are merged with normal and/or delta pre-invoice items if their invoice date matches the accounting period.

   • Multiple flexible payment plans can be merged if they belong to the same accounting period.

   • The feature ensures that flexible payment plan invoice items are handled correctly within the Delta Invoicing system. These items will not create technical reversals or delta invoice items. Instead, new flexible payment plans need to be created if the campaign item amount changes to cover the remaining balance.

   • The flexible payment plan for delta work exactly the same way as that of version 2.170

     The delta preinvoice are assigned to the flexible payment plan and percentage is recalculated if the campaign item amount has changed.

4. Managing Packages:

   • For campaigns involving packages, the system will display the package header and all included components, along with any changes. This ensures that all components are correctly invoiced​​.(Not part of beta will be part of next release)

5. Handling Invoice Contacts:

   • The system creates and updates invoice contacts based on the configured campaign contacts. If any contacts are no longer needed, they will be deleted.

6. Assigning Accounting Periods:

   • The Delta Pre-Invoice Generation process ensures that all pre-invoices have an assigned accounting period. If accounting periods are not yet created when the pre-invoices are generated, the accounting period field will remain empty and will be updated during the next pre-invoice generation once the accounting periods are created.

7. Threshold Feature

   • The threshold feature allows users to define a minimum percentage change in the calculated amounts which triggers the creation of a delta invoice item.

Pre invoice Status

The Delta Pre-Invoice Generation process now includes pre invoices with status "Reviewed." This ensures that reviewed pre-invoices are treated according to specific rules to prevent unwanted creation of additional delta pre-invoices.

1. Functionality of Status “Reviewed”:

   • Reviewed pre-invoices are not updated, similar to invoiced invoices.

   • Draft pre-invoices can be updated or reassigned as needed.

2. Resetting Status to Draft:

   • If any amounts (B3 → N3) change or new pre-invoice items match a reviewed pre-invoice, the status is reset to Draft.

   • Prevents creation of unnecessary additional delta pre-invoices.

3. Invoice Assignment Rules:

   • Ensures that pre-invoice assignments are managed efficiently without creating duplicate pre-invoices.

Batch Job Processing with Delta

When the delta invoicing is enabled on the Admin settings the new delta pre invoice generation is called during the following batch processes:

• LWC pre-invoice generation wizard

• Visual force pre-invoice generation wizard

• Scheduled Pre-Invoice Batch Job

• the global invocable method that calls the batch job → GenerateInvoiceBatch.doGenerateInvoice (can be called from everywhere, custom apex code and flows)

• the end campaign item feature for items based on actuals (triggered my the media campaign trigger)

• the end campaign item feature for items based on linear distribution (triggered by the end campaign item feature)

• the FlowInvocableProcess for flow executions (“CreateInvoicesBatchJob")

• the optimizer activation triggered Process Builder flow → ProcessCompleteEventOptimizingVersion.flow

Rounding of during delta preinvoice generation

All the following values during the Pre-Invoice Generation are rounded off before the invoice items are saved to the database.

• InvoiceAmount__c

• GrossAmountB3__c

• GrossAmountB2__c

• GrossAmountB1__c

• InvoicedAmountNet1__c

• InvoicedAmountNet2__c

• InvoicedAmountNet3__c

• InvoiceSurchargeB3Abs__c

• InvoiceSurchargeB2Abs__c

• RateDiscount1AbsCustom__c

• RateDiscount2AbsCustom__c

• RateDiscount3AbsCustom__c

• RateDiscount4AbsCustom__c

• InvoicedQuantity__c

• SalesPrice__c

Validations relevant to Pre invoice Generation

Following validations are in place for Media champaign and Champaign items for when pre invoice generation is triggered

Important: Customers can change unlimited invoicing to true/false when the campaign items are partially or fully invoiced for the purpose of delta invoicing.