7.2.10 How to configure additional email recipients for ADvendio processes and features

Roles

System Administrator

License

AMS, Finance & Connect (Depending on the feature you’r using)

Available with Version

2.134 and up

Challenge:

In ADvendio there are a lot of processes that will be started by the user and then run in the background. The user will then be informed once they are finished, often via email.

In certain cases there might be the need to have multiple persons receive these emails, for example:

  • If there are multiple persons involved in critical processes and all should be informed about the results

  • a team might have a shared email address where all emails should also arrive, so that all team has access to them in case of problems


Solution:

ADvendio offers the possibility to configure additional email recipients for certain features. In order to configure this, feature setting records need to be created.

Navigate to "Feature Settings" through the App Launcher, click new, enter the information as shown below, and save.

The table below gives an overview of all the processes with configurable email recipient lists as well as the information you have to enter to set them up.

Please note that a Feature setting created without values will lead to no emails being sent for this process. If no Feature Setting is set up only the user starting the process will receive an email. 

Process

Feature Setting Name

Feature Name

Template Name

Legal Entity *

Value

Additional info

Process

Feature Setting Name

Feature Name

Template Name

Legal Entity *

Value

Additional info

6.2.2 Create Pre-Invoices (Wizard)

PreInvoiceBatchJobEmailRecipients

Finance

PreInvoiceGeneration

Select desired Legal Entity

list of email addresses separated by , or ; 



6.2.2 Create Pre-Invoices (Wizard)

PreInvoiceBatchJobError

Finance

PreInvoiceGeneration

Select desired Legal Entity



Existence of this feature setting will only send preinvoice result email where an error has occurred

6.3.1 Invoice Wizard

BillingRunBatchJobEmailRecipients

Finance

InvoiceGeneration

Select desired Legal Entity

list of email addresses separated by , or ; 



6.3.1 Invoice Wizard

BillingRunBatchJobError

Finance

InvoiceGeneration

Select desired Legal Entity



Existence of this feature setting will only send invoice result email where an error has occurred

6.5.3 Accounting Record Creation Processes

AccountingRecordsBatchJobEmailRecipients

Finance

AccountingRecordCreation

Select desired Legal Entity

list of email addresses separated by , or ; 



6.8.1 Publisher Payout: Collect Invoice Items

CollectingBatchJobEmailRecipients

Publisher Payout

(not needed)

Not Applicable

list of email addresses separated by , or ; 



6.8.1 Publisher Payout: Create Credit Notes

CreditNoteBatchJobEmailRecipients

Publisher Payout

(not needed)

Not Applicable

list of email addresses separated by , or ; 



7.2.9 Commitments Apex Job

CountingBatchJobEmailRecipients

Commitments

(not needed)

Not Applicable

list of email addresses separated by , or ; 



https://advendio.atlassian.net/wiki/spaces/SO/pages/622720

ConnectEmailRecipients

Gateway

Booking

Select desired Legal Entity

list of email addresses separated by ; 

Available with Version 2.141 and higher

https://advendio.atlassian.net/wiki/spaces/SO/pages/622703

ConnectEmailRecipients

Gateway

Forecast

Select desired Legal Entity

list of email addresses separated by ; 

Available with Version 2.141 and higher

https://advendio.atlassian.net/wiki/spaces/SO/pages/2349760513

ConnectEmailRecipients

Gateway

AdStatusUpdateAtAdServer

Select desired Legal Entity

list of email addresses separated by ; 

Available with Version 2.141 and higher

https://advendio.atlassian.net/wiki/spaces/SO/pages/1661075465

ConnectEmailRecipients

Gateway

SubmitBuyingOrder

Not Applicable

list of email addresses separated by ; 

Available with Version 2.141 and higher

https://advendio.atlassian.net/wiki/spaces/SO/pages/1609170978

ConnectEmailRecipients

Gateway

UploadAdserverIds

Not Applicable

list of email addresses separated by ; 

Available with Version 2.141 and higher

https://advendio.atlassian.net/wiki/spaces/SO/pages/622713#id-4.2.4CampaignItemButtonsandFunctions-11.GetDeliveredClicks%2FImpressions

ConnectEmailRecipients

Gateway

DeliveryReport

Select desired Legal Entity

list of email addresses separated by ; 

Available with Version 2.141 and higher

* Legal Entity was added to the applicable Feature Settings in Version 2.126 so that users can configure specific recipients for specific Legal Entities. Where no Legal Entity specified in the particular processes, the recipients will be set by a general Feature Setting (without a Legal Entity set), or to the user who starts the process in the absence of such a Feature Setting. Legal Entity is only a relevant field for the Accounting Records, Preinvoice, and Invoice Creation processes. 

Setup:

Besides the creation of feature settings, there is no additional configuration needed for this feature.