6.5.3 Accounting Record Creation Processes
Types of Accounting record processes
ADvendio offers six types of Accounting Record Creation Processes
Collection - collects revenue for invoiced Invoices for the relevant Accounting Period
Distribution - distributes the cost/revenue for RON items based on delivery data as well as for other billing categories
Accrual Creation - creates Accrual Records for amounts delivered but not yet invoiced
Accrual Reverse - reverse entry made to offset adjusting accrual entry made in the previous Accounting Period
Deferral Creation - creates Deferral Records for amounts invoiced but not yet delivered
Deferral Reverse - reverse entry made to offset adjusting deferral entry made in the previous Accounting Period
Additionally, Accounting Record creation for the following process can be disabled:
Please use the Checkbox field on the Campaign Item level for those Campaign Items you want to exclude from the Accounting Processes below:
exclude from the accrual process
exclude from the collection process
exclude from the deferral process
exclude from the distribution process
Collection Accounting Records will be created for zero amount invoice items by default. This can be deactivated, read more about 7.6.8.2 Feature Settings for the Accounting Interface.
Expected Results
Below are examples of the expected results from all Accounting Record Creation processes. Note, this is an example of a basic invoiced Campaign, if cancellations or credit notes are concerned the debit/credit value of the Account Record may be reversed, depending on the transaction type of the Media Campaign.
For Collection, the following Accounting Rules are used to make the following Account Records
Accounting Rule | Process | Accounting Record Type (Debit/Credit) |
|---|---|---|
Account Transaction - Cost* | Collection | Collection - Cost (Credit) |
Account Transaction - Revenue* | Collection | Collection - Revenue (Debit) |
Collection - Cost | Collection | Collection Cost (Debit) |
Collection - Revenue | Collection | Collection - Revenue (Credit) |
* Account Transactions are optional to get additional postings in certain cases.
For Distribution, the following Accounting Rules are used to make the following Account Records
Accounting Rule | Process | Accounting Record Type (Debit/Credit) |
|---|---|---|
Collection - Cost | Distribution | Distribution - Cost (Credit) |
Collection - Revenue | Distribution | Distribution Revenue (Debit) |
Distribution - Revenue | Distribution | Distribution - Revenue (Credit) |
Distribution - Cost | Distribution | Distribution - Cost (Debit) |
For Accrual Creation, the following Accounting Rules are used to make the following Account Records
Accounting Rule | Process | Accounting Record Type (Debit/Credit) |
|---|---|---|
Distribution - Cost | Accrual Creation | Accrual - Cost (Debit) |
Distribution - Revenue | Accrual Creation | Accrual Revenue (Credit) |
Collection - Revenue | Accrual Creation | Accrual - Revenue (Credit) |
Accrual - Revenue | Accrual Creation | Accrual - Revenue (Debit) |
For Accrual Reverse, the following Accounting Rules are used to make the following Accounting Records
Accounting Rule | Process | Accounting Record Type (Debit/Credit) |
|---|---|---|
Accrual - Revenue | Accrual Reverse | Accrual - Revenue - Reverse (Credit) |
Distribution - Revenue | Accrual Reverse | Accrual - Revenue - Reverse (Debit) |
Collection - Revenue | Accrual Reverse | Accrual - Revenue - Reverse (Debit) |
Accrual - Cost | Accrual Reverse | Accrual - Cost - Reverse (Debit) |
Distribution - Cost | Accrual Reverse | Accrual - Cost - Reverse (Credit) |
Collection - Cost | Accrual Reverse | Accrual - Cost - Reverse (Credit) |
For Deferral Creation, the following Accounting Rules are used to make the following Accounting Records
Accounting Rule | Process | Accounting Record Type (Debit/Credit) |
|---|---|---|
Collection - Revenue | Deferral Creation | Deferral - Revenue (Debit) |
Deferral - Revenue | Deferral Creation | Deferral - Revenue (Credit) |
Collection - Cost | Deferral Creation | Deferral - Cost (Credit) |
Deferral - Cost | Deferral Creation | Deferral - Cost (Debit) |
For Deferral Reverse, the following Accounting Rules are used to make the following Accounting Records
Accounting Rule | Process | Accounting Record Type (Debit/Credit) |
|---|---|---|
Deferral - Revenue | Deferral Reverse | Deferral - Revenue - Reverse (Debit) |
Collection - Revenue | Deferral Reverse | Deferral - Revenue - Reverse (Credit) |
Deferral - Cost | Deferral Reverse | Deferral - Cost - Reverse (Credit) |
Collection - Cost | Deferral Reverse | Deferral - Cost - Reverse (Debit) |