6.5.3.3 Accounting Record Creation with change of matching Criteria

Owned by Former user (Deleted)
Last updated: 2022-09-26 by Oksana Vinkarklina (Deactivated)

As is usual in business, it can happen that after the creation of a Media Campaign, or even after starting invoicing, some key aspects of the Campaign or Campaign Items need to be adjusted. It can also happen, that these changes may overlap with matching criteria for Accounting Rules.

In order to accommodate changes in matching criteria (for Business Type, Intermediary, Media Type, Media Differentiation and Media Segment), please ensure that your administrator has 7.6.8.3 enabled new matching for Accounting Interface.

This only covers changes in matching criteria for Collection, Distribution and Deferral Accounting Records, for Accrual Records, please see the example below.

Use Cases/examples:

Collection, Distribution and Deferral 

 

Before invoicing

  • You have created a Media Campaign of Business Type Paid and created pre-invoices 

  • You now need to change your Business Type to Barter

  • You change your Business Type to Barter

  • Press 'create pre-invoices' to update pre-invoices and invoice items with the new Business Type

Invoiced:

  • You have created a Media Campaign of Business Type Paid and invoiced the first month. 

  • You now need to change your Business Type to Barter

  • You cancel your invoiced invoice

    • A cancellation invoice is created with a matching business Type

  •  You change your Business Type to Barter

  • Press 'create pre-invoices' to create new pre-invoice for the first month and update existing pre-invoices for the remaining months with a new Business Type

  • Invoice all pre-invoices

  • Expected result for Accounting Records:

    • Original and cancellation records for the first month for Business Type Paid

    • Records for all months for Business Type Barter.

Accrual

  • You have created a Media Campaign for Business Type Paid

  • This Media Campaign has been delivered but is not yet invoiced

  • You create Accrual Revenue/Cost records for the Campaign Items

  • You now need to change your Business Type to Barter

  • Before you change the Business Type, ensure that you run the Accrual Reverse Process to reverse the already existing Accrual