Available with Version: | 2.166 and up |
|---|---|
Role | Sales Representatives, Inventory Managers |
ADvendio Edition | Campaigns |
We recommend you testing your user flows and use cases in a sandbox first before taking the new Booking Calendar into production. Although we took over many features from the old Booking Calendar it might be that some features you like to use or some solutions you customized do not work yet. 
Please give us feedback if there are features you are missing.
Challenge
As a Sales Representative, I need to get a quick overview of which inventory I can sell to the client. As an Inventory Manager, I need to be able to quickly find overbooked and bad-selling products to take immediate action.
Solution
The Booking Calendar is a powerful tool that allows you to discover in several clicks what products are available for a specific time period. Sales Representatives can use the Booking Calendar Lightning to create advertising campaigns quickly and easily. Inventory Managers can use the Calendar to identify which products are in high demand and which are not selling well, so they can adjust their incentives and promotions accordingly. Booking Calendar Lightning provides a comprehensive view of inventory levels and helps both Sales Representatives and Inventory Managers make informed decisions to maximize sales.
How to work with the Booking Calendar
The Booking Calendar consists of three main parts: The Template and Filter, the Calendar Table and the Basket.
Template and Filter
Templates (Chart Types) are predefined Filter sets that you would like to work with. Certain Inventory parameters can be pre-selected as well as the time unit that you need to look for. In the template, there are also settings about the table setup that you will view when hitting the “Show” button as well as the details for each cell to be shown.
Calendar
The calendar is the most important part of the Component. It gives you great insights into your inventory occupancy. Please take note that based on the template setup you will see very different views of the calendar:
Cell numbers and colours
In most of the views, each cell consists of 3 or 4 numbers (depending on if reservations are set up or not).
When 4 numbers are shown the meaning is the following:
Booked Units
Reserved Units
Offered Units
Available Units left
When 3 numbers are shown the meaning is the following:
Booked Units
Offered Units
Available Units left
If you use our default colours for the cells then the following legend explains all the possible colours of cells. Please take note that the Content Aggregation mode is only working with “Available” and “Not Available”:
Cell detail
The details of a cell can be opened by hitting the 
icon in the cell.
Depending on which details apply you can see Contending items, Publication Dates that apply to the cell or Available Contents.
Publication Date view
Print and Out of Home products usually have certain dates when they are being published. This means that multiple dates might not even be offered for booking. These dates will be shown as greyed out to show that something can not be booked.
Weekly View
The weekly view is very flexible and the time period set in the filters defines the starting day of your week.
Content aggregation
The Content aggregation mode allows you to get an overview of all Content available with at least 1 unit in a specific cell without getting overloaded with the details of each. In the details of each cell, you can find more information.
Basket
Clicking on cells will add them to the basket of your selected campaign or ask you to create or select a campaign. You can also pull over multiple cells to add basket items. “Show Basket” will show you the basket as required.
Basket options
From the Booking Calendar basket, you can proceed with two following options:
If all relevant products have been added, you can proceed directly to the Campaign Builder by pressing Start Campaign Builder.
If you need to add more products, for example from digital channels ,you can open Media Search from the Media Basket.
Aggregated Time units
When you are working with daily inventory then you can see it also in an aggregated weekly or monthly mode. ⚠️ Please take note that we can not aggregate other inventory.
Setup
Adding the Booking Calendar quick action to the Media Campaign layout