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ADvendio offers six types of Accounting Record Creation Processes

  1. Collection - collects revenue for invoiced Invoices for the relevant Accounting Period
  2. Distribution - distributes the cost/revenue for RON items based on delivery data
  3. Accrual Creation - creates Accrual Records for amounts delivered but not yet invoiced
    1. Where Enable Distribution for Accounting is set as true, Distribution Rules will be used as part of the Accrual process and Accruals will be created on the basis of delivery data
    2. Where Enable Distribution for Accounting is set as false, Collection Rules will be used as part of the Accrual process and Accruals will be created on the basis of linear distribution
  4. Accrual Reverse - reverse entry made to offset adjusting accrual entry made in previous Accounting Period
    1. Where Enable Distribution for Accounting is set as true, Distribution Rules will be used as part of the Accrual process
    2. Where Enable Distribution for Accounting is set as false, Collection Rules will be used as part of the Accrual process
  5. Deferral Creation - creates Deferral Records for amounts invoiced but not yet delivered
  6. Deferral Reverse - reverse entry made to offset adjusting deferral entry made in previous Accounting Period


Collection Accounting Records will be created for zero amount invoice items by default. This can be deactivated, read more about 7.6.8.2 Feature Settings for the Accounting Interface.

Expected Results

Below are examples of the expected results from all Accounting Record Creation processes. Note, this is an example of a basic invoiced Campaign, if cancellations or credit notes are concerned the debit/credit value of the Account Record may be reversed, depending on the transaction type of the Media Campaign.  

For Collection, the following Accounting Rules are used to make the following Account Records

Accounting RuleProcessAccounting Record Type (Debit/Credit)
Account Transaction - Cost*CollectionCollection - Cost (Credit)
Account Transaction - Revenue*CollectionCollection - Revenue (Debit)
Collection - CostCollectionCollection Cost (Debit)
Collection - RevenueCollectionCollection - Revenue (Credit)

* Account Transactions are optional to get additional postings in certain cases. 

For Distribution, the following Accounting Rules are used to make the following Account Records

Accounting Rule

ProcessAccounting Record Type (Debit/Credit)
Collection - CostDistributionDistribution - Cost (Credit)
Collection - RevenueDistributionDistribution Revenue (Debit)
Distribution - RevenueDistributionDistribution - Revenue (Credit)
Distribution - CostDistributionDistribution - Cost (Debit)


For Accrual Creation, the following Accounting Rules are used to make the following Account Records

Accounting RuleProcessAccounting Record Type (Debit/Credit)
Distribution - CostAccrual CreationAccrual - Cost (Debit)
Distribution - RevenueAccrual CreationAccrual Revenue (Credit)
Collection - RevenueAccrual CreationAccrual - Revenue (Credit)
Accrual - RevenueAccrual CreationAccrual - Revenue (Debit)


For Accrual Reverse, the following Accounting Rules are used to make the following Accounting Records

Accounting RuleProcessAccounting Record Type (Debit/Credit) 
Accrual - RevenueAccrual Reverse Accrual - Revenue - Reverse (Credit)
Distribution - RevenueAccrual Reverse Accrual - Revenue - Reverse (Debit)
Collection - RevenueAccrual ReverseAccrual - Revenue - Reverse (Debit)
Accrual - CostAccrual ReverseAccrual - Cost - Reverse (Debit)
Distribution - CostAccrual ReverseAccrual - Cost - Reverse (Credit)
Collection - CostAccrual ReverseAccrual - Cost - Reverse (Credit)


For Deferral Creation, the following Accounting Rules are used to make the following Accounting Records

Accounting RuleProcessAccounting Record Type (Debit/Credit)
Collection - RevenueDeferral CreationDeferral - Revenue (Debit)
Deferral - RevenueDeferral CreationDeferral - Revenue (Credit)
Collection - CostDeferral CreationDeferral - Cost (Credit)
Deferral - CostDeferral Creation Deferral - Cost (Debit)


For Deferral Reverse, the following Accounting Rules are used to make the following Accounting Records

Accounting RuleProcessAccounting Record Type (Debit/Credit)
Deferral - RevenueDeferral ReverseDeferral - Revenue - Reverse (Debit)
Collection - RevenueDeferral ReverseDeferral - Revenue - Reverse (Credit)
Deferral - CostDeferral ReverseDeferral - Cost - Reverse (Credit)
Collection - CostDeferral Reverse

Deferral - Cost - Reverse (Debit)

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