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Prevent overlapping VAT/GST rates
VAT rates generally run on a yearly basis, in order to prevent Media Campaigns and Campaign items from potentially overrunning different VAT rates, you can 7.2.2.6 Sell by fiscal year only . To do this, simply go to Administrating Settings and set Prevent Fiscal Year Overlapping to True. Doing so will reduce the risk your items will overlap different VAT settings
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This is an org wide setting and it is NOT reversible. |
Handling Changes in VAT for running/partially invoiced Campaigns
Where VAT rates change during the runtime of a Media Campaign or an item, there are different ways which it can be handled, depending on your needs, preferences and resources.
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Please follow our step by step processes for the various options available outline below:
Option 1: Keep existing Media Campaigns and Campaign Items
Update all pre-invoices in your org to match the new VAT setting to invoices with an invoice date after the valid from date of your new VAT setting
Please Note:the VAT as displayed on the Media Campaign and Campaign Items will still respond to the earlier VAT level but all invoices and invoice items will display the correct VAT values and calculations.
Option 2: Keep existing Media Campaigns
Enter the Commercial Optimizer
Copy existing Campaign Items
Change the Until (date) of your items to the valid to date of your current VAT setting
Change the From (date) of the other items to the valid from date of your new VAT setting
Press save and activate your optimizing version; or Change and clone your Campaign Items directly
Where your items are already fully or partially invoiced, using the Commercial Optimizer is advised
Update all pre-invoices in order to remove old pre-invoices and create new pre-invoices. This will match the new VAT setting to invoices with an invoice date after the valid from date of your new VAT setting
Please Note: the VAT as displayed on the Media Campaign and Campaign Items will still respond to the earlier higher VAT level but invoices and invoice items will display the correct VAT values and calculations.
Option 3: Create new Media Campaigns and Campaign Items
Clone a Media Campaign along with its Campaign Items
Change the end date of the original Media Campaign and its Campaign Items following the steps set out in option 2.
Enter Media Configuration for the new Media Campaign
Change the From (date) for all items to the valid from date of your new VAT setting
Press save and create pre-invoices or wait until your next scheduled pre-invoice generation
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If you have any additional questions or require any assistance please do not hesitate to reach out your account executive or simply email support@advendio.com.
Handling Changes in VAT for existing Media Campaigns
Where VAT rates change for a Media Campaign that was created before the new VAT setting but where all invoices will be during the new VAT period, users need to re-trigger the VAT calculation after creating the new VAT settings.
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