Page Comparison

There are different ways to run the Accounting Record Creation Processes both in a batch and a or on the single item simulationlevel.

Before being able to start the batch processes or run the simulation, you will need to create your 6.5.1 Accounting Rules and set up and assign the relevant 6.5.2.1 Accounting Periods.

Accounting Record Creation Batch Processes

You can start the batch process for individual Legal Entities as well as queueing multiple Legal Entities and processes ^{Version 2.124}. an individual for all or individual legal entities

Single Legal Entity

• Navigate to the Legal Entity 

  Image Removed

• Click on Accounting Record Generation

  (1)

...

• Set the date for which accounting records should be generated

• Select the Process/es which you want to run

  (2)
• The Batch Size (3) is default 200 but can be set via a feature setting or directly in the field
• You then have two options, you either press Start (5) to start the selected Accounting Record Creation Process as a batch;
• or press Queue (4) to select another Process to run after the previous batch finishes
  • You can queue as many process as you like, once you selected all processes you wish to run, press Start
• Save Records (6) is true by default. This means the records created by the process/processes will be saved to the database. You can deactivate this by simply setting the field to false. 
• If you make a mistake in queuing your processes, or you no longer wish to proceed with selected Accounting Record Creation processes, either press Cancel (7) or simply close the window using the 'x' in the corner. The processes will not be started until you press Start and see a message that the batch has been started successfully.

Multiple Legal Entities

...

• • once processes are chosen, the selection will be saved for further accounting batch jobs in the feature setting

• Once the required processes are selected, press Start

• When Save Records is unchecked, accounting record stimulation will be done and emails with the amount and success will be sent to the user. However, the records themselves will not be saved!

⚠️ Please consider!
When only distribution and/or accrual/deferral creation is selected, a warning will be shown that accrual and deferral should be reversed first before those processes start

Several Accounting processes can be selected and started at the same time. The order in which the processes are run in the background is as following, as long as they all are selected:

• Accrual reverse

• Deferral reverse

• Collection

• Distribution

• Deferral creation

• Accrual creation

In case when Distribution process has errors, Deferral and Accrual Creation will not be started and the user will receive an email about the error. When error/s is/are solved, processes can be run again.

Multiple Legal Entities

To create Accounting Records for multiple legal entities, and in multiple processes, you can use the Accounting Record Generation Wizard.

Navigate to the Accounting Record Generation Wizard

...

• Select the Process which you want to run (1)
• Select the Legal Entities (2) you want to run this process for, you can search and select as many legal entities as you want
• The Batch Size (3) is default 200 but can be set via a feature setting or directly in the field
• You then have two options, you either press Start (5) to start the selected Accounting Record Creation Process as a batch;
• or press Queue (4) to select another Process to run after the previous batch finishes
  • You can queue as many process as you like, once you selected all processes you wish to run, press Start
• Save Records (6) is true by default. This means the records created by the process/processes will be saved to the database. You can deactivate this by simply setting the field to false. 
• If you make a mistake in queuing your processes, or you no longer wish to proceed with selected Accounting Record Creation processes, either refresh the page or simply navigate away from the Wizard. The processes will not be started until you press Start and see a message that the batch has been started successfully.

...

• Set the date for which accounting records should be generated

• Select the Process/es which you want to run

  • once processes are chosen, the selection will be saved for further accounting batch jobs in the feature setting

• Select one or several Legal entities

  • Even when multiple Legal entities are selected, processes will be run by a legal entity. Meaning first all accounting records are created for LE1 and then the next LE will be processed

• Press Start

Testing/Simulating  

ADvendio offers you two test buttons for Account Record Creation. These buttons are located on Campaign Item and Invoice Item levelLevel. These buttons give you the option to simulate the Accounting Record Creation process and to optimise your rules before using them in production. From here, you can also save the accounting records,

Campaign Item and Invoice Item

You can simulate and run Accounting Record creation for a particular Campaign or Invoice Item. This will simulate which Accounting Records would be created for that Campaign or Invoice Item, given the Accounting Rules in place and the process selected.

1. Navigate to the Campaign Item which you would like to test

2. Click on Accounting Record (Simulation)
   

...

1. Image Added

2. Select the Accounting Record Process you want to test

3. Change the simulated execution date if you want (the default is the present date)
   Note: the Accounting Period is set by default to be the next open period

4. Click Run Process

...

1. Image Added

2. The process will run and you will see which Accounting Records would be created for this process

...

1. Image Added

2. If you want to save the records you see, click Save Records

   1. These records can be found under Accounting Records