6.6 Flexible Payment Plan (FPP)
Overview
With FPPs you are very flexible to schedule your invoice at the start or end of runtime, based on publication dates or any other date in the same fiscal period. Usually, you would either pay monthly or in one batch, but using a FPP you can set this up for each media campaign and relate them to the following dates:
Media Campaign Start and End Dates, Close Date, Booked Date + timeframe
Start, End of an individual campaign item
Selected Publication dates (if many, then for each of them )
Any other date within the same fiscal period.
The system validates that all invoice dates stay within the same fiscal year as the media campaign to avoid to set aside reserves! Also, make sure that your administrator has activated the FPP!
Additionally, you can split the invoice amount in
percentage or
distribute absolute values.
These values get then used to create pre-invoices and invoices.
This is an optional feature. A new admin setting allows your admin to enable that feature read more here 7.6.6 Set up Flexible Payment Plans (FPP).
It is recommended to treat this as a "one-way" feature - once activated it should not be deactivated later. A combination of automatically and manually created FPPs can lead to inconsistent data which is then used for invoicing. If it is needed to deactivate, ensure that all automatically created FPPs are removed from the system when not yet invoiced.
Create a Flexible Payment Plan (manually)
Options
Use the App Launcher and search for the Object Flexible Payment Plan.
Open your campaign item and click on the related list Flexible Payment Plan on the new button
Fill out the required fields:
Select the relevant Campaign Item (if not created out of an item)
Make sure to only use either
the Amount OR
the Percentage a field in all FPP for this campaign item.
Give the plan a name in the field Payment Plan
Optionally add a description for yourself and your co-workers.