7.5.2.5 Configure Custom Labels on your Invoice PDF
1. How to translate/override Custom Labels
Go to Setup and enter Custom Labels in the Quick Find Box.
Open Label
For your invoice confirmations, you are able to adapt any custom label. For editing the invoice layout, customize the labels called assigned to the category Billing & Accounting, e.g. Conditions of Payment Text, Technical Specifications, and Delivery Advertising Medium. Open one of them with a click on the label's name. Please find a list of relevant labels and their position on the PDF in the section below.
Create New Local Translations / Overrides:
Click the button New in the translations section.
Enter Text:
Choose a language from the pick-list. Only those languages activated in the translation workbench without an existing translation for this label are available. Enter the text in the field Translation Text. Then click Save.
Repeat the last three steps with the all needed labels if necessary.
Please note: Some of the labels are HTML enabled. If you want to insert a break in the label's translation text, please enter <br>. To clear these HTML-enabled text fields, enter " ".
2. Overview Custom Labels Invoice PDF
Please take a look at the images below to find the yellow number of the label you would like to change. Then you can move on to check the number column in the table at the bottom to find the label name.
Number | Label | Description | Default Value |
1 | Billing_Period_BA | Billing Period | Billing Period |
2 | Campaign_BA | Campaign | Campaign |
3 | FilterCriteriaAdvertiser_BA | Advertiser | Advertiser |
4 | Offer_number_BA | Offer number | Invoice Number |
5 | Date_BA | Date | Date |
6 | First_page_text_BA | We bill you the following | We bill you the following: |
7 | Customer_BA | Customer | Customer: |
8 | Address_BA | Address | Address: |
9 | VATId_BA | VAT | VAT Reg No: |
10 | Position_BA | Position | Pos. |
11 | Website_medium_BA | Site / Medium | Site / Medium |
12 | Placement_BA | Placement | Placement |
13 | Rubric_BA | Placement / Category | Placement / Category |
14 | Ad_type_service_BA | Ad Type / Service | Ad Type / Service |
16 | Unit_BA | Item | Item |
17 | Invoiced_volume_BA | Invoiced Quantity | Invoiced Quantity |
18 | Price_gross_invoiced_amount_BA | Price Gross / Invoiced Amount | Price Gross / Invoiced Amount |
61 | Rate_Discount_2_sum | Customer Discount Sum | Kundenrabatt |
62 | Rate_Discount_2 | Customer Discount | Kunden- rabatt<br/> |
19 | Rate_Discount_3_BA | Agency Discount | Agency Discount |
20 | customer_net_N1_BA | Customer Net (N1) | Customer Net (N1) |
21 | notes_BA | Notas | Notes: |
22 | gross_amount_BA | Gross Amount (B1) | Gross Amount (B1) |
23 | Rate_Discount_2_sum_BA | Customer Discount Billing Sum | Customer Discount |
24 | Rate_Discount_3_sum_BA | Agency Discount Billing Sum | Agency Discount |
25 | customer_net_N1_sum_BA | Customer Net (N1) Sum | Customer Net (N1) |
26 | SumGrossAmount_BA | Invoice Gross Amount Sum | Invoice Gross Amount |
27 | Footer_additional_information_BA | Footer additional information | Go to Setup > Create > Custom Labels, click the label with name Footer_additional_information_BA, click on New local Translations / Overrides and enter custom text. |
28 | Invoice_Footer_right_side_BA | Footer Right Side | Bank Display City |
29 | Invoice_Footer_left_side_BA | Footer Left Side | bm Inc. |
30 | Invoice_Footer_middle_BA | Footer Middle | Registration Court: |
31 | Technical_specifications_BA | To configure: Go to Setup > Create > Custom Labels, click the label with name Technical_specifications_BA, click on New local Translations / Overrides and enter custom text. | Technical Specifications: <br> |
32 | Delivery_advertising_medium_BA | To Configure: Go to Setup > Create > Custom Labels, click the label with name Delivery_advertising_medium_BA, click on New local Translations / Overrides and enter custom text. | Delivery Advertising Medium: <br> |
33 | Conditions_of_payment_BA | Condition of Payment | Conditions of Payment: |
34 | SignatureBlockText_BA | Signature text | Please insert your signature: |
35 | Conditions_of_payment_text_BA | To Configure: Go to Setup > Create > Custom Labels, click the label with name Conditions_of_payment_text_BA, click on New local Translations / Overrides and enter custom text. | Go to Setup > Create > Custom Labels, click the label with name Conditions_of_payment_text_BA, click on New local Translations / Overrides and enter custom text. |
36 | Volume_scales_of_discount | Volumen Scales of Discount | Volume scales of discount |
37 | Quantity_ordered_per_calender_year | Quantity Ordered | Quantity ordered per calender year |
38 | Discount | Discount | Discount |
39 | From_BA | From | From |
40 | until_BA | Due to (until) | Due to |
41 | Price_per_unit_BA | Price per Item | Price / Item |
42 | Booking_period_BA | Accounting Period | Accounting Period |
43 | First_page_my_address_BA | To configure: Go to Setup > Create > Custom Labels, click the label with name First_page_my_address_BA, click on New local Translations / Overrides and enter custom text. | Go to Setup > Create > Custom Labels, click the label with name First_page_my_address_BA, click on New local Translations / Overrides and enter custom text. |
44 | Advertiser_BA | Advertiser | Advertiser |
45 | First_page_topic_BA | Invoice | Invoice |
46 | Rate_Discount_4_BA | Special Discount | Special Discount |
47 | agency_BA | Agency | Agency: |
48 | Rate_Discount_4_sum_BA | Special Discount Sum | Special Discount |
49 | ThirdPartyCommission_BA | TCP | TCP |
50 | ThirdPartyCommissionSum_BA | Third Party Commission Sum | Third Party Commission |
51 | Agency_Net_N3_BA | Agency net | Agency net |
52 | Agency_Net_N3_Sum_BA | Agency Net Sum | Agency Net (N3) |
53 | CustomerSpecialDiscount | Customer Special Discount Label | Agency Net (N3) |
54 | CustomerSpecialDiscountText | Text with Customer Special Discount | *Customer-/Special discount: |
55 | SpecialDiscount | Special Discount Percentage text | Special discount |
56 | FirstPageTopic_Cancelation_BA | Title for Cancellation of invoice | Cancellation |
57 | Cancelation_of_BA | Cancellation of text | Cancellation of: |
58 | OfferNumber_Cancellation_BA | Cancellation Number | Cancellation No |
59 | FirstPageTextCancellation_BA | Cancellation text on first page | You will be credited the following: |
60 | OrderNumber_BA | Order Number | Ordernumber: |
3. Landscape PDF example with label numbers
4. Portrait PDF example with label numbers