6.3.1 ADvendio Billing & Accounting Overview

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Last updated: 2023-02-24 by Former user (Deleted)
3 min read

ADvendio automates the process of selling, booking, and billing advertising campaigns. The tool Billing & Accounting displays the whole ad sales process: CRM, ad servers, and billing & accounting – all within one system, creating one integrated workflow.

The Billing & Accounting Process

Online publishers will gain unmatched efficiency and complete account visibility through all stages of the online advertising sales, ad serving and billing processes. If you have integrated your ad server, delivery data from running campaigns is entered automatically.

Billing & Accounting include:

1) Pre-Invoice Records
You can create pre-invoice records from booked media campaigns including delivery data, payment interval and terms, VAT and recipient information with just one click. Moreover, you have the possibility to enter your delivery data including quantity capping as well as updating your pre-invoice records. Before starting the billing run, you have the chance to check the pre-invoice status manually. Furthermore, you can create several pre-invoices at once and set payment intervals and terms. Pre-invoice records can still be edited whereas invoice records can not.

2) Billing Run
Our comprehensive billing run feature enables you to convert your existing Pre-Invoices into the Invoices, that you define with your invoice settings. Freeze discounts, VAT and addresses in invoice records at the time of invoicing. Create invoices or several invoices as PDFs, merge all related PDF files into one single PDF and print it. By using the billing run, you can find the right invoice easily and start a print job for all relevant invoices. You can also email several invoices at once or attach them to invoice records.

3) Cancel Invoice Items
You have the possibility to cancel single campaign items, complete media campaigns, Invoices or Invoice items which have already been invoiced. The system immediately creates a credit note for the next invoice term. Moreover, running media campaigns are adjusted automatically.

Where can I find the Billing & Accounting features?

You can find the billing module by clicking on the "Overview" tab at the top and then on the "eight dots" sign next to the "Finance" section of the overview page. 

Billing & Accounting Features:

You have the following features available:

  • Billing Runs: Here you will find a list of all Billing Runs that was performed in the system

  • Invoice Wizard (Lightening): Filter, find and select pre-invoice records to invoice them in single or batch mode

  • PreInvoice Wizard (Lightening): Filter, find and select orders/media campaign records to create, maintain, and update delivery numbers or delete the pre-invoices for them. You can choose between single or batch mode

  • Optimization Wizard (Optimizer): On the Media Campaign-related list to cancel invoices and campaign items

  • Invoices: Here you will find a list of all PreInvoices and Invoices which were created in the system

  • Cancel invoice /invoice items - on the Invoice record layout there is a button “Cancel Invoice"

  • Accounting record generation wizard - On the legal entity or from the wizard accounting records can be generated