7.2.10 How to configure additional email recipients for ADvendio processes and features

Roles	System Administrator

Challenge:

In ADvendio there are a lot of processes that will be started by the user and then run in the background. The user will then be informed once they are finished, often via email.

In certain cases there might be the need to have multiple persons receive these emails, for example:

If there are multiple persons involved in critical processes and all should be informed about the results
a team might have a shared email address where all emails should also arrive so that all team has access to them in case of problems

Solution:

ADvendio offers the possibility to configure additional email recipients for certain features. In order to configure this, feature-setting records need to be created.

Navigate to "Feature Settings" through the App Launcher, click new, enter the information as shown below, and save.

The table below gives an overview of all the processes with configurable email recipient lists as well as the information you have to enter to set them up.

Please note that a Feature setting created without values will lead to no emails being sent for this process. If no Feature Setting is set up only the user starting the process will receive an email.

Process	Feature Setting Name	Feature Name	Template Name	Legal Entity *	Value	Additional info

Process	Feature Setting Name	Feature Name	Template Name	Legal Entity *	Value	Additional info
6.2.2 Create Pre-Invoices (Wizard)	PreInvoiceBatchJobEmailRecipients	Finance	PreInvoiceGeneration	Select desired Legal Entity	list of email addresses separated by , or ;
6.2.2 Create Pre-Invoices (Wizard)	PreInvoiceBatchJobError	Finance	PreInvoiceGeneration	Select desired Legal Entity		Existence of this feature setting will only send preinvoice result email where an error has occurred
6.3.1 Invoice Wizard	BillingRunBatchJobEmailRecipients	Finance	InvoiceGeneration	Select desired Legal Entity	list of email addresses separated by , or ;
6.3.1 Invoice Wizard	BillingRunBatchJobError	Finance	InvoiceGeneration	Select desired Legal Entity		Existence of this feature setting will only send invoice result email where an error has occurred
6.5.3 Accounting Record Creation Processes	AccountingRecordsBatchJobEmailRecipients	Finance	AccountingRecordCreation	Select desired Legal Entity	list of email addresses separated by , or ;
6.8.1 Publisher Payout: Collect Invoice Items	CollectingBatchJobEmailRecipients	Publisher Payout	(not needed)	Not Applicable	list of email addresses separated by , or ;
6.8.1 Publisher Payout: Create Credit Notes	CreditNoteBatchJobEmailRecipients	Publisher Payout	(not needed)	Not Applicable	list of email addresses separated by , or ;
7.2.9 Commitments Apex Job	CountingBatchJobEmailRecipients	Commitments	(not needed)	Not Applicable	list of email addresses separated by , or ;
4.8.1 How to submit Media Campaign and Campaign Items into external systems (AdServers, SSPs, Exchanges)	ConnectEmailRecipients	Gateway	Booking	Select desired Legal Entity	list of email addresses separated by ;	Available with Version 2.141 and higher
4.4.1 Check AdServer Availabilities	ConnectEmailRecipients	Gateway	Forecast	Select desired Legal Entity	list of email addresses separated by ;	Available with Version 2.141 and higher
4.2.4.4 How to activate, pause or update the status of a Campaign Item in an external system like an AdServer or SSP from ADvendio?	ConnectEmailRecipients	Gateway	AdStatusUpdateAtAdServer	Select desired Legal Entity	list of email addresses separated by ;	Available with Version 2.141 and higher
4.19.2 How to submit and traffick Buying Orders and Items from ADvendio to a DSP or Social Media Platform	ConnectEmailRecipients	Gateway	SubmitBuyingOrder	Not Applicable	list of email addresses separated by ;	Available with Version 2.141 and higher
3.5.3 How to import and sync targeting information and IDs from connected systems with ADvendio?	ConnectEmailRecipients	Gateway	UploadAdserverIds	Not Applicable	list of email addresses separated by ;	Available with Version 2.141 and higher
4.2.4 Campaign Item Buttons and Functions \| id 4.2.4CampaignItemButtonsandFunctions 11.GetDeliveredClicks/Impressions	ConnectEmailRecipients	Gateway	DeliveryReport	Select desired Legal Entity	list of email addresses separated by ;	Available with Version 2.141 and higher

* Legal Entity was added to the applicable Feature Settings in Version 2.126 so that users can configure specific recipients for specific Legal Entities. Where no Legal Entity specified in the particular processes, the recipients will be set by a general Feature Setting (without a Legal Entity set), or to the user who starts the process in the absence of such a Feature Setting. Legal Entity is only a relevant field for the Accounting Records, Preinvoice, and Invoice Creation processes.

Setup:

Besides the creation of feature settings, there is no additional configuration needed for this feature.