6.5.1 Accounting Rules

Version	2.112 and up

Version	2.112 and up

Accounting Rules are very flexible objects to store your accounting system information and use this to create records with the information pre-populated, ready to transfer to your ERP and accounting system. They describe your account determination procedure for internal cost centers, expense and revenue accounts. Therefore you can post subsequent costs and revenue by debtor number, amount, Terms of Payment, VAT, or any other external ids to be used for your revenue distribution.

It is assumed that each accounting rule in regard to all combination of fields used as Rule-Matching-Criterion is unique within all defined rules.
It is important NOT to change accounting rules once they are used in the automated accounting interface process. The only fields you change after active are the valid from and until fields.
Accounting rules can not be deleted once there are related Accounting Records.

Accounting Rules describe your business rules so that depending on what you sell it gets assigned to the correct account:

General Ledger Code (GL Code),
WBS code,
cost centre,
profit centre,
Account Number or
other.

Inventory can be matched by several different criteria which are set out in the different Accounting rules and which depend on the process that is being run. These rules can then be used to (automatically) create Accounting Records which feed into standard accounting interfaces.

You can create different types of Accounting Rules, which will create the relevant Accounting Records when used in the Accounting Records Creation Process. These rules are:

Account Transaction - Cost
Account Transaction - Revenue
Accrual - Cost
Accrual - Revenue
Collection - Cost
Collection - Revenue
Deferral - Cost
Deferral - Revenue
Distribution - Cost
Distribution - Revenue

Accounting Rule - Record Type	Source Record	Use Cases	Processes

Accounting Rule - Record Type	Source Record	Use Cases
Account Transaction - Revenue	Invoice Item	Recognises the incoming cash into your books
Collection - Revenue	Invoice Item	Used to split invoice items into several accounts for cost collection.
Distribution - Revenue	Invoice Item	Used to split invoice items into several accounts for revenue distribution. Especially important for rotation products etc. Make sure to mark the Delivery Data Based Revenue Distribution checkbox on the AdSpec if needed.
Accrual - Revenue	Campaign Item	Used to recognize certain revenue now that have not yet been invoiced or paid. Each item can be sent to a different accrual account.
Deferral - Revenue	Invoice Item	Used to delay recognizing certain revenues or expenses on the statements until a later time. Each item can be sent to a different deferral account.
Account Transaction - Cost	Invoice Item	Recognises the outgoing cash into your books
Collection - Cost	Invoice Item	Used to split invoice items into several accounts for cost collection.
Distribution - Cost	Invoice Item	Used to split invoice items into several accounts for cost distribution. Especially important for rotation products etc. Make sure to mark the Delivery Data Based Revenue Distribution checkbox on the AdSpec if needed.
Accrual - Cost	Campaign Item	Used to recognize certain expenses now that have not yet been invoiced or paid. Each item can be sent to a different accrual account.
Deferral - Cost	Invoice Item	Used to delay recognizing certain expenses on the statements until a later time. Each item can be sent to a different deferral account.